Financial Statements: What Are They Good For?

 

There are two essential financial statements:

Balance Sheet

This shows the current financial status of the organization since its inception. It lists all the bank balances, the designated and restricted funds (a heavily used and very good tool for non-profits), reserve accounts, debts and equity (the summary of all years’ receipts over expenses).

Income Statement (aka, Profit & Loss Statement, Statement of Revenues & Expenses, Statement of Receipts & Expenses)

This shows how well the organization is doing in the current fiscal year. It doesn’t take into consideration previous years (that is on the balance sheet). It should have annual budget to track actual expenses against what was forecasted.

  • Other financial statements are the designated funds summary (a very useful tool to track receipts and expenses in designated, restricted, and reserve funds) and statement of cash flows (to show how balance sheet money has been used).
  • Notes in financial statements are an excellent way to answer questions before they are asked. The rule of thumb is that if there is an extraordinary expense or receipt, it should be explained in the notes. Notes can also be used to explain variances from month-to-month and to give a heads-up about an upcoming expense or receipt.

But what is their purpose? How should this financial info be used?

Financial statements are not scorecards. Some organizations measure all progress in financial terms. This is a mistake. It’s like measuring a child’s progress strictly by his grades or her height. There are many, many nuances to finances that cannot be put in numbers. Financial statements are not THE measurement, they are A measurement.

Financial statements are not insignificant. Just as financial statements are not the absolute yardstick, they should not be ignored, either. There is a reason for every number on a statement. Some numbers are more important than others and it is up to the staff and finance committee members to decipher which figures should be analyzed further. Financial info should never be discarded.

Financial statements should lead to questions. Financial statements should never be taken at face value. They are a reason to ask questions, especially hard questions. All questions are good – some are purely explanatory, some may lead to defensiveness by the staff (and those ought to be explored further), and some may lead to more questions to get to the root of an issue. The oversight committee must never be afraid to ask good, tough questions and not be satisfied with easy and quick answers. This is the committee’s responsibility, to do less is negligent.

Financial statements are a decision-making tool. This is the ultimate purpose of financial statements: to aid in making critical decisions for the organization. Financial figures are one part, albeit very important, in making sound strategic and tactical decisions for every organization. This means the numbers and the reason for the important numbers must be fully understood and explainable. Then, use that knowledge to provide financial insight to critical decisions. An important decision that does not have financial input is not a fully thought-out decision. Make sure financial info is included in the process for making vital decisions but that finances are not the sole rationale for any decision.

Lead On!

Steve

Stop Charity & Benevolence

Charity: the voluntary giving of help, typically money, to those in need.
Benevolence: An inclination to perform kind, charitable acts

Too often people are charitable and benevolent because they see a need and want to help meet that need. They give money to fight homelessness, hunger, poverty, illiteracy, illness, etc. All these gifts are well-intentioned – no one gives because they are mean-spirited.

However, I do wonder at the motivation of the gift. Some gifts are given in order to receive a tax write off. Some gifts are made in order to look good in the eyes of others. Some gifts are more personal because of a family member’s situation.

To me, it seems that charity and benevolence is done from a desire to attack the cause of a condition. Don’t get me wrong, I don’t like the causes of hunger, poverty, illiteracy, etc. any more than anyone else. I find them despicable and wish they were eliminated. However, I do wish that the reason people were generously-minded was from a philanthropic viewpoint.

Philanthropy: The effort or inclination to increase the well-being of humankind, as by charitable aid or donations (from the Greek: philo = love and anthropos = man)

Before you say this is “just semantics” and that philanthropy is the same as charity or benevolence, think about the motivation for giving. Philanthropy is done because you want to help a person whereas charity is cause related. If benevolence is to fight homelessness, philanthropy seeks to work with “Mike” or “Susie” to find them a place to live and to address the situation that made Mike or Susie homeless in the first place. Charity is about giving left-over clothes or money so that an organization can do something to meet a need. Philanthropy is about you getting personally involved because you love people as individuals, not as causes or charities.

Jesus didn’t come to be charitable or benevolent. Jesus came because He loves humanity and wanted to get personally involved in our situation, to get his hand dirty in our mess, and to face us in the muck and mire in which we had gotten ourselves. This was about human love.

Here is another way to categorize charity versus philanthropy. It comes from the 12th century Jewish philosopher Maimonides who wrote the Eight Levels of Giving:

  1. A man gives, but is glum when he gives. This is the lowest degree of all.
  2. A man gives with a cheerful countenance, but gives less than he should.
  3. A man gives, but only when asked by the poor.
  4. A man gives without having to be asked, but gives directly to the poor who know therefore to whom they are indebted, and he, too, knows whom he has benefited.
  5. A man places his donation in a certain place and then turns his back so that he does not know which of the poor he has benefited, but the poor man knows to whom he is indebted.
  6. A man throws the money into the house of a poor man. The poor man does not know to whom he is indebted, but the donor knows whom he has benefited.
  7. A man contributes anonymously to the charity fund that is then distributed to the poor. Here the poor man does not know to whom he is indebted, neither does the donor know whom he has benefited.
  8. Highest of all is when money is given to prevent another from becoming poor, as by providing him with a job or by lending him money to tide him over a difficult period. There is no charity greater than this becasue it prevents poverty in the first instance.

Lead On!
Steve

5th Gift Letter

Every year a church should sent out gift letters (statements of contribution) five times a year. After each quarter AND the first week of December. That letter in early December may be a new thing to some church administrators, so let me explain why you should do it.

December is one of two times a year that people’s giving is heightened by society (tax filing season in April is the other time). A professional fundraiser once told me that he needs to work only two times a year, April and December, because those are the times when people are most inclined to give.  The rest of the year he cultivates donors, and there are some good lessons in that for church administrators. Since people are already aware of the Christmas season of giving, leverage that awareness for the good of the church by sending out a statement of contribution.

Most people do not record during the year how much they’ve given to their church. They need reminders and a letter in early December is an easy way to let them know. Most people are not offended by such a letter, and a lot of people actually appreciate the reminder.

A gift letter in December pays for itself several times over. Yes, it costs money to send out the letter, but my experience is that the amount of money received is a lot more than it cost to send out the letter. Sending it out is very cost effective and beneficial to the church (and to the donor for tax purposes).

Send a gift letter out (with a cover letter) in early December and you won’t regret it; it will help you get in some year-end gifts that you might otherwise have not received.

Lead On!
Steve

Proverbs 22:9

Blessed are those who are generous, because they feed the poor.

Motives are at the heart of generosity. Why are you generous? What action, event, cause, purpose, or reason makes you generous? Every person has a different motivation for being generous.

The writer of Proverbs in the Bible says that one motivation is to get nothing in return. Feeding the poor means you don’t expect anything in return. In fact, you’ll probably be met with suspicion as to why you’re feeding the poor – suspicion from both the poor you’re helping and from your peers who wonder at your motives. So, to see who is truly generous, see how they act around the truly poor. Observe them, their interactions with the less fortunate. Watch what they say and how they say it to those with few financial means.

A few times (too few, really) I’ve taken action to be generous according to this verse. Each time I’ve come away changed. I tell these stories to remind myself to be more generous more often – because it is good for me. Ironically, each time I share, I’m blessed; each time I give, I get.

  • While I was in grad school, I went to the grocery store. At the checkout line, the lady in front of me forgot her wallet at home. She left the items in the checkout line and went to call her family to bring some money. I knew she was poor from what she was buying and having to put back because it cost too much. When she stepped aside, I got $20 from my wallet and paid for her groceries and asked the cashier not to tell her. I paid for my own and left the store. That was over 25 years ago – it is still a fresh memory.
  • While on a trip overseas, I came across a family of four who are economic refugees. They travel (with two young children) from country to country looking for jobs. My heart aches for the kids who think this is normal and who don’t have the opportunity to have a solid education so they can become professionals to break the economic cycle. My wife and I gave them about $50 (all the money we had on hand). That was last year – I pray they have found a home and a well-paying job, but I doubt it.

There have been many other occasions in the years in between. It is never about the amount of money, it is always, always, always about the attitude of the heart. Each time I have been generous is etched in my memory. Each time I have asked enough to know that the recipient is poor. Every single time I have been overwhelmed with the sense of what I ought to do. And every time I did the right thing, I have welled up with a feeling a gratitude that I was able to be generous. Yes, there have been times I have not been generous – and those are also etched in my memory and are embarassing to me. They are lessons to my heart, to always have the attitude of generosity.

I challenge you to be generous in your daily life. Every so often some opportunity will present itself and you’ll have a choice – to be generous or to withhold a blessing. Believe me, it won’t affect your wallet (it really won’t), but it will affect your heart (not to mention the recipient). Be generous.

Lead On!
Steve

read: greedy, selfish, self-centered, miserly, stingy

Generosity Index

You need to know about the annual Generosity Index  which is an interesting measure (at least to us numbers geeks) of how generous people are. This link is to the 2011 publication of the 2009 tax data. The compilers gather data from the US Internal Revenue Service (Canada is in the survey but in this blog I’m referring only to the US). They gather data by state:

  • Total amount of income on all the tax docs filed
  • Total number of tax filers
  • Total number of tax filers that made a charitable contribution
  • Total amount given to charities

The data is sliced and diced in two primary ways: 1) percentage of total aggregate income given to charity and 2) amount of average charitable donation. Those two are merged to get the Generosity Index and then states are ranked by each of these.

It is interesting to see the number of tax filers in a specific state but we don’t know if these donors gave $10 or $10,000 so I prefer to look at the percentage of income that is given to charities. That percentage is very telling about those who are inclined to be generous with their money. BTW, by far the largest recipient of charitable dollars are churches – no one else comes close.

  • The most generous state is Utah whose residents give an average of 3.09% of all their income to charities. The second is Georgia whose tax filers give away 1.85% of their collective income. There is a big drop from #1 to #2 and that is due to the Mormon emphasis on tithing.
  • The top ten most generous states are
    • 1. Utah
    • 2. Georgia
    • 3. Alabama
    • 4. Maryland
    • 5. South Carolina
    • 6. Idaho
    • 7. North Carolina
    • 8. Oklahoma
    • 9. Mississipp and New York (tie)
  • The top ten stingiest states are
    • 41. Ohio
    • 42. New Mexico
    • 43. Arkansas
    • 44. Hawaii
    • 45. Rhode Island
    • 46. West Virginia
    • 47. New Hampshire and Vermont (tie)
    • 49. Maine
    • 50. North Dakota

Generalizations are rarely correct but there are interesting patterns

  • Many of the most generous states are seen to be very religious (Utah & Idaho with Latter-Day Saints; Georgia, Alabama, South Carolina, North Carolina, Mississippi with Baptists and Methodists).
  • Many of the most generous states are seen as some of the poorest states
  • Many of the stingiest states are in the Northeast: Rhode Island, New Hampshire, Vermont, and Maine which is an area of the US that is considered less religious
  • Is there a correlation between faith and generosity – it would seem so (if we are looking broadly).

Years ago I read that research by Empty Tomb, Inc. showed some interesting statistics:

  • In 1932 the average Christian gave 3.2% of his or her income to the church. This is at the depth of the Depression, when people had less to give than ever before as a nation. It was a very, very tough time for the US.
  • Just before the economic collapse of 2008, the average Christian was giving 2.3% of his income to charity. During one of the most prosperous economic times in the US, Christians were more stingy than during the Great Depression. The figure of 2.3% has steadily dropped since, which means Christians are giving even less.

You can draw your own conclusions from this information. Here are mine:

  • More money does not make you more generous.
  • Generosity comes from the heart, not the wallet.
  • Being poor (a relative term in our country when we compare ourselves to other countries) means you understand better than others the importance of helping others.
  • A person’s faith and religion plays a large role in his or her generosity.

Lead On!
Steve

EveryTHING Ends Up in the Trash

I have two kids: a teenager and a preteen. One of the lessons that I, as a parent, am trying to teach them is the lack of value of possessions. My wife are not wealthy, but we are blessed financially and can use our money to give our kids lots of things. However, we know that everyTHING we give our kids will end up in a landfill as trash. No exceptions – even our house will end up there at some point.

There is one thing that we can give our kids that will never end up in the trash: memories. Memories will last a lifetime. Memories are stories and when coupled with pictures, they are powerful reminders of days gone by. Those bygone days (like today) are not perfect, but they hold their value better than most possessions.

So a couple of years ago, we began carrying out what we feel is a much better investment of our money: going on trips in the US and internationally. We drove from our home in Virginia to Oklahoma for a family wedding and on the way back, we visited Ft. Worth, Oklahoma City, St. Louis, Louisville, Mammoth Cave, and other sights on the way. Last year we took a trip to Spain and visited Madrid, Granada, and Sevilla. We’re already dreaming and planning more trips across the US and to Europe (our preferred international destination).

These trips are fun (my kids are great travelers), instructional and educational (they’ve visited the Gateway Arch and the Alhambra, learning about culture and architecture), and priceless bonding time (my kids get to see their parents in a different light in a different venue). My wife and I want to continue traveling as often as we can; we are blessed financially to be able to do this, and (more importantly) we consider it one of the best things we can do for our kids. Travel and memories are certainly better and longer lasting than a video game or clothes.

To etch these memories in our collective memory, my wife does something wonderful at the end of each year and special trip. She uses an online publisher to create a picture book. These picture or memory books are easy to do, relatively inexpensive, and they will be wonderful to look at years later.

I don’t want to tell anyone how to spend their money. I will suggest you consider how you’re investing your money in your kids and in the future. Are you putting it into assets that will wither up, break, and end up in the trash? Or are you putting your money in priceless, precious memories which involve spending time with your kids? You don’t have to travel (that is our choice and we’re grateful we can do that), but you do have to set aside time to be with your family.

Invest yourself in the future—in memories made with your kids and your family. You’ll never regret it.

Lead On!
Steve

Choices

Have you noticed? Young people today just don’t have the same level of commitment to church as their parents and grandparents! They have no loyalty. They have no deep roots. They don’t believe and support the one thing that their ancestors did – that bedrock commitment to their church. They really don’t value investing themselves in a church, planting seeds into that faith community, and paying it forward to the next generation.

(Okay, this is where I insert a disclaimer to say this is not true but a massive generalization – please read on)

Of course they don’t.

They don’t because their parents and grandparents – the same ones who voice many, if not most, of those complaints above – taught them they don’t have to have commitment to anything. I’m not blaming anyone, I’m just pointing out how this past two generations have been brought up by their parents.

Choices.

That is one of the hallmarks of capitalism and one of the benchmarks on which this nation is built financially. You, the consumer, get to pick and choose.

So, flashback to your childhood and remember when you sat in the grocery cart as your mom turned the corner and enter Wonderland – the cereal aisle. Mom slowly pushed the cart and you began saying (or if you couldn’t speak, you’d scream) what cereals you wanted. Mom ended up buying 2, 3, or even 4 different kinds of cereal because she knew you would switch every few days. And Mom didn’t stick just to Kellogg’s  brands, she’d even get General Mills or even the occasional off brand (which Dad usually ended up eating or maybe you gave it to the dog!).

Sure enough, over the next couple of weeks you’d have Cheerios for a few days, then switch to Fruit Loops, and then jump over to Sugar Smacks, circle back to Cheerios and finally you’d say you were tired of all those but you’d seen a new cereal on TV and you wanted to try that one so Mom might as well throw away all of the others and just go get the new one.

Kids learned that they can switch cereals on a whim. But also soft drinks, clothes brands, fast food chains, and any other consumer product out there. As an adult, we switch loyalties with car manufacturers (even though grandfather was a Ford or Chrysler or Chevy buyer) and even neighborhoods – I know of people who will move every few years when they grow tired of their home. Young people do the same with jobs. 20-somethings today will switch careers 7-10 times in their work life – that means that they will change job every 3-7 years.

Anyone who has been a child in the past 65 years (since WWII) has been raised in a culture of choices where they are in charge of making those choices.

So why do long-timers in the church get all upset when their kids and grandkids jump from one church to a different church to no-church and over to a church of a different denomination or no denomination. After all, it’s what we taught them: “you don’t have to accept what is in front of you,” and “you have the power to change your circumstances and surroundings so do it.”

Church-hopping today doesn’t happen for only the same reasons as before. I think that our grandparents jumped to another church because of something that happened and caused them to leave. They take that frame of reference and apply to their kids or grandkids.

I think there are a multitude of reasons why people today leave church.

  • They don’t like the programming or staffing
  • A friend invited them to go to another church
  • They want to experience and experiment with a different church
  • They’re looking for a church with values that they have (at the present time)
  • They want a church that will be good for their kids even if there is nothing for the adults
  • They’re seeking a church that is strong in one area of ministry or cause which they identify with
  • They’ve had a conflict with a lay member or staff leader
  • Or any of hundred other reasons

So what is a church to do. How do you address the issue of church hopping in your church? The number of responses is equal to the number of problems but here are a few prime answers

  • Do nothing – just accept that people will come and go through your church. Don’t change anything and realize that the back door is just as wide as the front door and that many people will use both and a few core people will stay and help run things.
  • Focus on a few core principles that guide your church and which in turn limit the number of ministries you do and then do those few ministries extremely well. That means the people who do come will be inculcated into your few ministries.
  • Provide a variety of ministries so that you’re trying to do lots of different things. This is what many churches do – focus on nothing and aim at everything. It works for a while but frankly it dilutes the power and ministry and energy of a church to focus on nothing and try to do everything.
  • Have a few compelling environments which attract people and make them stick to your church. These compelling environments will attract like-minded people so long as it remains a high-level of quality. This is simliar to #2 but that is focused on ministries and this point is on people-groups.
  •  Have several different worship styles within the same facility. That means building several worship centers or doing quick-changes; it also means a bigger staff. But the hope is that you can be a church where people can flit between worship and education venues all the while hearing the same message in a variety of methods.

OR, change the point of view of the people coming to church. That is MUCH harder to do. You see, everything I wrote above sees people coming to church as consumers. They aren’t. And church leaders should stop treating members as consumer. Church attendees are to be givers – of their time, their talents, and their financial treasure. They are to be GENEROUS!

When you attend a wedding, you are not a consumer. You are there at the invitation of the bride or groom; you didn’t just crash it. And the wedding is NOT about you – it’s about the bride (sorry, grooms!). You are a participant – there to enjoy the party and to help celebrate a special day.

Worship is NEVER about the people inside the church. People are there at God’s invitation (and we have no right to turn anyone – anyone! – away). Everyone must be there with the right motivation – not “to get something out of it” but to celebrate God and the life we’ve been given and in turn give away anything and everything we can to help others.

Yeah, changing members in a consumer-oriented culture into reverse-consumer (generous givers!) is not easy. But God doesn’t do easy (or else he’d wipe us off the map – LOL) and God certainly isn’t a consumer-God.

God does love and giving and celebrating and joy. We should and can and must, also.

Lead On!
Steve

Benevolence Gifts

A friend asked me what the IRS rules are regarding benevolence gifts to help people. I mean, if someone is in really, really dire straits, don’t they get an exemption from having any tax consequences if they get some money from a church? The church can give it directly to the individual, but the church has to prove that the person is really in need and know that the gift will be used exactly as intended. There is a better and easier way which is to pay someone’s rent/mortgage, groceries, medical bills, etc.

  • Payments made to an individual are considered taxable income unless there is a provable expense or personal need. BTW, the IRS doesn’t care what you call it – love gift, honorarium, salary, bonus, wages, stipend, gift card, etc. – to them it is all income, pure and simple, and is thus taxable as income.
  • If you pay someone $600 or more in a calendar year, then you must provide a 1099 UNLESS that is documented as a reimbursable expense such as mileage, travel, program expense, etc., etc. That means that all gifts and fees for services are considered taxable income. It doesn’t matter how serious the need is by the person or family. If you give them $600 or more in cash, it is taxable income to them.
  • The only way around this is to make a payment on someone’s behalf to another organization. This includes paying someone’s mortgage, rent, utilities, car repair, medical bill, etc. The church gets the invoice from the organization and pays it directly. The money never goes through the hands of the individual – it goes from one institution to another institution, just like any other accounts payable paid by the church.
  • The IRS is concerned that all benevolent funds be under the authority and control of the tax-exempt organization and that the church not be used as a conduit for personal purposes or gain. Thus, you cannot give money to your family or anyone else by “running it through the church” or you’ll jeopardize the church’s tax-exempt status.

Lead On!
Steve