Using Ushers in Emergencies (part 2 of 2)

Here’s an idea to help your ushers know what to do when. Get every usher a clip-on name badge; clip-on badges have a loop which holds the actual name badge.  To each name badge, add three more badges which are the same size as the name badge. Yes, each name badge will be “fat” but they will also be very useful.

 

The three additional badges should be color coded and have specific written instructions on each one depending on the event.

  • Red – fire
  • Blue – violent weather
  • Yellow – active shooter

When one of these events happens, each usher can read his or her name badge instructions, be reminded what he or she is to do in this emergency, and then follow through on them.

 

The name badges are always present because the ushers always wear them. The instructions can be tailored for each usher or area of ushers. The ushers can even talk about this among themselves and train themselves and new ushers in what to do; they can even make suggestions about how to improve this system.

 

This simple system uses some existing volunteers, gives them critical responsibilities, and provides vital helpers during a crisis so that church staff leaders can focus on other things that only they can do.

 

Lead On!

Steve

Using Ushers in Emergencies (part 1 of 2)

There are a dozen emergencies that can happen in a church but there are three “big” ones: fire, weather, and active shooter. In every case, people should act differently. In fire, people in the church building need to get out; in violent weather, they need to hide in a low place; and with an active shooter, they need to get out of the building or hide behind closed doors.

 

It is not possible to train every member what to do in each distinct situation and expect them to remember. It is even hard to train staff members what to do. Most churches use ushers to welcome people into the building so use ushers to lead people to a safe place. Ushers are highly visible, they know the buildings and the people, and are usually trained in how to speak to and guide people. Use them in emergencies when you need to move people quickly.

 

This requires you to do some intensive and on-going training with your ushers. They need to know who will give them instructions to act and to stop. They need to know what kind of situation they are dealing with. They need to know where to tell people to go and who will sound the all-clear signal. They need to know how to handle panic-stricken parents or people with mobility issues. They need to know the names and faces of church members who are medical, fire, and police experts.

 

Please develop a well-thought out emergency preparedness plan in conjunction with local first responders (fire and police personnel). There are some guidelines available from your local emergency responders. Work with them to tailor a plan for your facility and your people. Use your ushers for more than just “ushing.”

 

Lead On!

Steve

1.5% Rule for Building Maintenance Budgets

Maintaining church buildings is expensive. And every year presents known and unknown expenses. Here’s a rule of thumb for determining how much to budget: put into the annual budget 1.5% of the replacement value of your buildings. If your buildings are valued at $5 million, your budget should be $75,000; if $10 million, then $150,000. That amount allows you to keep up with the ever-expanding needs of a church building and maybe tackle some long-term projects in phases.

 

This is in addition to the cost of labor, utilities, insurance, routine contracts (like fire and burglar alarm monitoring or pest control), or other building expenses within your control. This 1.5% is for those building maintenance items which pop up from year to year (sometimes from day-to-day) and for on-going minor building improvements (i.e., replacing ceiling tiles, painting rooms, small carpet or limited asbestos abatement projects, etc.).

 

Here’s a comparison: if your home is valued at $200,000 then you should set aside $3,000 each year (1.5% of $200K). Some years you’ll only replace a carpet or a toilet but every so often you’ll replace the roof or the A/C unit. Over time, you’ll spend $3,000 each year on your home. The same is true for church buildings. To budget less than 1.5% means an increasing list of deferred maintenance items which always costs more than routine maintenance.

 

Use this blog to educate your Stewardship or Finance Committee/Team about how much they should budget for the building. Though they may think 1.5% is too high, when you apply this to their own home, they’ll immediately get the analogy. Finding that money from one year to the next may be tough, but over a period of a few years the Finance Committee can steadily increase the maintenance budget till it is the necessary 1.5%.

 

Lead On!

Steve

Asbestos and Lead Paint

In the 1970s the US Congress outlawed the use of asbestos and paint containing lead. However, they let construction companies use up the available stockpiles but no further manufacturing was permitted. This means that any building built since about 1980 is free of asbestos and lead paint. Buildings built before then are almost guaranteed to have both.

Asbestos is an excellent fire retardant. You’ll find it as insulation around pipes, in ceilings (but typically not ceiling tiles), and in floor tiles (all 9X9 tiles have asbestos; 12X12 were invented to replace the asbestos tiles). Lead was put in paint because it helps paint adhere better and it was used everywhere until it was banned.

Asbestos content usually is 2%-5% of the insulation, tile, and ceiling. Asbestos is only harmful if inhaled regularly over a period of several years. The fibers stick together in the lungs and eventually shorten a person’s life. Leaded paint is harmful if ingested because lead causes brain damage. The law does not require either asbestos or lead paint to be removed. They can be left in place and/or covered over.

Asbestos recommendation: I suggest churches have a survey to learn where they have asbestos. The testing is fast and fairly inexpensive. Then I suggest a multi-year plan to eventually remove all asbestos from the building. This means the guys in “spacesuits” will come in for a few days and that part of the building is off-limits.

  • Replace pipe insulation first so that pipes can be replaced as needed
  • Second replace all ceilings with asbestos because gravity makes ceilings fall and so you can access the areas above the ceilings to place wires or HVAC equipment
  • Next remove all floor tiles. Many places cover over the tile but I suggest completely removing the tiles.
  • Finally, remove any remaining asbestos.

Removing all asbestos means you no longer have that headache to deal with in your buildings. It will help all future building renovation and maintenance and make them cheaper and faster. Asbestos abatement isn’t cheap but if done piecemeal over several years, a church can get rid of this problem.

Lead Paint recommendation: lead paint is most commonly found in two places – walls and windows.

  • It is impossible to remove paint from walls without removing the walls themselves and that is cost-prohibitive. The only solution there is to paint the walls every 3-10 years with fresh paint. That not only covers over the lead paint but it gives your building a continually fresh look.
  • For windows I suggest replacing them completely. Getting new energy-efficient windows to replace your old windows will help your utility expenses. The new windows will eventually pay for themselves and eliminate flaking paint chips which could be ingested by children.

Be proactive about your building maintenance. Take steps now so that you will have more options in future years.

 

Lead On!

Steve

Slate Roofs

This is not a post about what kind of roofs you should or should not have. It is a post about what I learned over the years about slate roofs. Always consult your architect about what kind of roof is appropriate for your structures and what the pros and cons are regarding the various types of roofs.

Slate roofs are beautiful. They stand out in a community full of flat, asphalt, and metal roofs. But they come with a pretty steep price: they are far more expensive to purchase initially, to install, and to maintain than other roofs. Slate pieces will turn lose and slide off the roof shattering on the ground below or causing serious harm to anyone unfortunate enough to be under a falling piece. Many roofing companies don’t work on slate roofs and the ones that do require special equipment since slate roofs can be very slippery when wet.

On the plus side, slate roofs last forever. Well, almost – they have a lifespan of about 100 years which is four to five times longer than asphalt roofs. They really enhance the appearance of a building, and snow melts off them quickly. Also, when they leak, it is often because of a missing piece which makes it easy to find the source of the problem. In general, they have fewer maintenance issues throughout their lifespan.

If you do have a slate roof now, look at the individual pieces. If you see a U-shaped discoloration on the pieces, that is the beginning of deterioration of the tile. It’s impossible to say how much longer that piece will “live” before it breaks off. What you can plan for is to replace your roof if it is over 80 years old – begin NOW to set aside funds each year to replace the roof as it nears the 100 year mark. Creating and funding the “Roof Replacement Fund” today will help the church manage a large financial expense in a few years.

In summary: slate roofs are great for looks and pretty easy on the maintenance budget, but they are expensive to install/replace and finding a company to do the maintenance can be problematic. If you are planning new construction, talk with your architect about what is best for you congregation. Then talk with the church to see if they are willing today to pay for the extra expense realizing it may save on maintenance expenses over the life of the roof.

Lead On!

Steve

 

 

 

Stained Glass Windows

Stained glass windows were the original Bible texts for millions of illiterate people in Europe. By “reading” the windows they learned the stories of Jesus’ life and miracles. Stained glass windows are usually very beautiful and expensive to make since the reds and blues require using gold and silver to make. Stained glass windows require little maintenance but when they do need maintenance, it is very expensive.

Glass is a liquid – it flows, albeit extremely slowly. If you look at glass windows that are over 50 years old, you’ll notice that the bottom part is thicker than the top. The same is true with stained glass. That means that windows that are a century or even centuries old are brittle at the top and quite thick at the bottom.

Stained glass pieces are held in place by a metal, usually lead. Over time lead deteriorates and needs to be replaced – about once every hundred years or so. The window is removed carefully and then the lead is removed and replaced. If there is any broken glass, the pieces are joined by lead. Every effort is made to keep the original pieces. Then the window is put back in place.

Sometimes the weight of the windows causes them to bend and buckle in place. Often, iron bars are installed stretching from one edge to the other and are anchored in the stone or masonry in which the window sits. The idea is that the iron bar will take some of the weight instead of the window handling it all. Inserting iron bars is tricky but necessary.

Churches with stained glass windows should have a fund for their maintenance. I recommend setting aside $1,000 or more a year from the maintenance budget into a restricted fund so that over the decades this fund will grow. Then, when the money is needed after 100 or 120 years, the church has funds ready to be used for the windows and they won’t be strapped financially. Then, they can maintain not just the artwork that graced their buildings, but continue to educate pre-literate children and adults with the stories of Jesus.

Lead On!

Steve

Toilet Heights

Almost 20 years ago, Isabel McCormack told me that when I renovated the bathrooms near her Sunday School Class that I must put in only handicap height toilets even though they cost more. I thought about it and did what she said – Isabel always made rational suggestions and she wielded a lot of influence in the church.

Over the years I’ve come to agree even more with Isabel. The marketing term is “comfort-height” toilets and they are

  • about 3 inches taller than the older toilets
  • easier to stand up from, especially for seniors
  • easier to sit on because you don’t feel like you’re about to hit the floor
  • available in models which don’t clog which saves on plumbing expenses

Since Isabel spoke with me, I’ve renovated several dozen bathrooms and installed close to 100 toilets. Every single one has been a comfort-height toilet. Even when I redid the bathrooms in my own home, I used these toilets (since I’m getting older, too!).  One downside – I’ve been told that people who are closer to 5 feet tall than 6 feet have their legs dangling when they sit down. While that may not be as comfortable, it is not a deal-breaker in moving to these toilets.

For final and full disclosure, I only use the elongated toilets, too. That is easier for men to use. One last comment – I’ve noticed architects specifying elongated, comfort-height toilets in all work I’ve been a part of for the past several years.

Yes, this is a weird post but it does fall under the heading of “other stuff” in church administration!

Lead On!

Steve

 

Standing Rubble (part 1)

David, King of Israel from (1,000 to 960 BC) really, really wanted to build the temple but God said that David had too much blood on his hands from his battles with the Philistines. Instead, the job was given to his son, Solomon, who built an incredibly beautiful temple which lasted several hundred years until it was destroyed in 587 BC when Nebuchadnezzar’s armies invaded.

A few dozen years before the birth of Jesus, Herod’s Temple was finished until it was destroyed by the Romans in 70 AD after a Jewish uprising (same revolt as Masada). Herod’s Temple was the very one that Jesus lived in for 3 days as a young boy, the one that he visited numerous times, and the one that is commented on in Matthew 24:1-2:

As Jesus was leaving the Temple grounds, his disciples pointed out to him the various Temple buildings. But he responded, “Do you see all these buildings? I tell you the truth, they will be completely demolished. Not one stone will be left on top of another!”

The Jerusalem Church was led by James, the brother of Jesus. This was the very first center of Christian community and is sometimes described as the “mother of all Christian churches.” When the Romans invaded Jerusalem, Christians (and Jews) scattered throughout the world, taking their faith with them and spreading the Gospel. No one knows where that church in Jerusalem was located, and no trace of it is found today.

These are arguably the three most important structures in the history of ancient Judaism and early Christianity. There are many, many more recently constructed buildings of note (St. Peter’s in Rome, St. Paul’s in London, Haggia Sofia in Istanbul – originally a church, and countless temples) but none of these have the pedigree of Solomon’s Temple, Herod’s Temple, and the First Church of Jerusalem.

So, why am I writing about these? That’s my next post.

Lead On!

Steve