One of the serious considerations that each church faced was moving the columbarium should the church ever relocate and the property be sold. As cities and suburbs change, churches wax and wane; some are closed for good and some move to a new location. In either case, what would the church do if moving the columbarium was necessary?

Relocating the Church

1. The columbarium committee secured a commitment from the church leadership at the time that if the church ever moved, then the columbarium would go to the new location. That leadership will certainly be gone when/if the church ever moves but at the time that was comforting to the people who were buying niches.
2. The niches were in a brass box – a series of about nine rows and seven columns which created 64 niches (singles and doubles). This brass box is exceedingly heavy and sturdy.
3. The decision was made that should the church relocate, then a mason would chip away at the bricks surrounding the brass box of niches, each box would be lifted out and moved. At the new location, a new columbarium would be constructed and house the brass boxes.
4. As to the areas where ashes were scattered or interred in the ground, the committee said that as much dirt as possible would be transported to the new location and placed in a new area set aside for ashes. It was recognized that not all dirt could be moved but that every effort would be made to move as much as possible in a dignified way.

Closing the Church

1. Should the church close, the decision was that the church would approach a cemetery and make arrangements to move its niches and dirt. The sale of the church and the perpetual fund would cover the moving costs and the permanent fund at the cemetery.
2. Then, the move would follow steps 3 and 4 above.

The committee was thorough. We wanted to ensure we created a sacred space for the eternal rest of people created in God’s image and then ensured that they would be taken care of forever. The committee achieved that and then disbanded. We gather now only when we meet at the funerals of friends but we also are glad that we made a place for them to be and their families to visit.

Lead On!

Steve
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I kept 2-3 urns in my office for quick access and so I didn’t have to get one right away when someone died. Don’t let families go buy their own urns – they may not fit. I also had 3-5 niche face plates in my office. When someone died, I took the niche plate to the engraver who had a pretty quick turnaround. When the funeral day came, I removed the blank niche plate and after the service put up the engraved one. If a spouse of someone already in the niche died, then I took the engraved niche plate off, put up a blank plate, got the niche plate engraved with the second name, and returned it in time for the service.

For tracking purposes, I created a spreadsheet in which I color-coded which niches were available, which were sold but not yet occupied, and which niches had urns in them. I did the same for a place where ashes were interred in the ground (by the way, it takes three years for ashes to totally be absorbed so on my spreadsheet I marked those plots as being occupied for a three-year term).

I installed a glass-enclosed bulletin board on which I posted the spreadsheets for the niches and for the interment area. This allows passersby to see what spaces were available and which had been claimed (either occupied or paid for but not yet occupied). There was some marketing material there, too. This bulletin board was right next to the door leading to the columbarium garden.

Lead On!

Steve

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I’ve led in the construction of two columbaria, one at a Baptist church and another at a Presbyterian church. There was no denominational difference. Our respective goal was to honor the saints and provide a place of sanctuary for people visiting those saints.

In each case we found a secluded area of the church’s grounds. One was an existing patio immediately outside the sanctuary and the other took a grassy semi-circle at the end of a building. The patio was far cheaper because the walls and concrete flooring were already there; the masons just had to build up a structure into which the brass niches were installed. The other was a much larger construction project requiring about six months of work. It was designed by a landscape architect; it required a lot of bricks, major landscaping improvements, plumbing for a waterfall and electricity for some uplighting. It also contained seven sets of niches whereas the first one I did only had one set of niches.

Both columbaria provided a quiet place even though they are both near a major street. One of them has a waterfall which covers the noise of the nearby road and both have lots of greenery to enhance the atmosphere and provide privacy. Both have benches for people to sit while they visit and they are open to the public at all hours-the gates are never locked. The seclusion of each one ensures that for the most part only church-goers even know the columbarium is there.

In both cases the columbarium has enhanced the landscaping of the church. Each has been a wonderful addition.

Lead On!

Steve

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Here are two ways to build and fund a columbarium that I used.

• The columbarium was built in phases due to the construction costs. Phase I cost $60,000. The pastor asked three families to each give $20,000 in exchange for a tax-deductible contribution and a double niche. All three families gave the money and we built it a few months later. As people purchased niches, that money would pay for the next phase until all phases were constructed. Sales from the sales phase would then become the source of the perpetual maintenance fund.
• The columbarium was built all at once for a cost of $225,000. Solicited donations and sales of niches generated about $75,000 initially. The church was fortunate to have over $150,000 of reserves. In lieu of borrowing money from a bank, the church loaned itself the money and then as niches were purchased, the loan declined. At some point, the loan was paid off and then all subsequent money was used for the perpetual maintenance fund.

In all cases, handling the money for a columbarium requires careful record-keeping to ensure you know which niches or plots have been sold to whom. You need to keep copies of the agreement you have with each family, know where their money has been placed, and then have easy access to it when the time comes to inurn or inter a loved one for any expenses (engraving, buying urns, etc.).

Lead On!

Steve

www.churchbestpractices.org – all kinds of FREE church manuals and sample documents
www.financeforchurches.org – 400 plus blogs on every church administration topic you can think of